How to Set Up Your Schedule with FreeQuest 

So far, FreeQuest has helped companies manage employee requests — from vacation and sick leave to remote work applications. The platform has become a trusted resource for employers looking to improve their management processes.

Now, we’re introducing a new feature that lets teams use the familiar FreeQuest tools to create and manage work schedules. This is perfect for office environments, remote setups, or hybrid arrangements.

In FreeQuest, you can design any type of request. The setup gives you full flexibility — from naming and visibility settings to defining the approval process. As an admin, you also decide whether a request counts as a working or non-working day. This helps you maintain control over your team’s responsibilities and hours.

This means you can easily create a variety of custom request types like morning shift, afternoon shift, weekend duty, or any other options that fit your company’s needs. Whether your employees perform their job in the office or from home, FreeQuest makes planning simpler.

Try FreeQuest’s Schedule feature to easily create and manage shifts, organize team hours, and give everyone a clear view of their work. With just a few clicks, you can plan smarter and keep your team fully aligned.

How to Do It 

To set up your schedule with FreeQuest, follow the simple steps outlined below:

• Go to the Admin Panel tab in the web app, or More → My Company in the mobile app.

• Open the Manage Requests tab and click Add Request.

• In the first setup step, enter your chosen request name — for example, Morning Shift.

• In the Display in app as section — decide whether employees using this request should appear on the working or non-working list — select Working.

With the new Schedule tab, you can use the working request types you’ve created to plan your team’s work. The difference is that now, submitted requests are used to organize your employees’ availability and presence, giving your management full oversight.

Planning Your Team’s Schedule

The entire process can be tailored to your company’s policy:

Option 1: Employees submit their own shifts

This is a good solution for teams with flexible hours, where employees help create the work schedule.

Remember: in step 4 of the setup, as an admin, you decide how requests are approved. If you check “Request requires approval”, the requests submitted by employees will show their availability for the week or month, and you can build the schedule by approving them directly in the Schedule tab. This approach encourages trust and makes hard work more visible.

Option 2: The manager submits requests on behalf of employees

A user with manager permissions can create requests for employees. Each request appears in the app, both in the employee’s calendar view and in the Schedule tab. This method ensures responsibilities are covered and gives employers peace of mind.

Setup is quick, and the app offers multiple ways for employees to find shifts and submit requests.

Ready to make scheduling easier? Sign up for FreeQuest and see how you can start planning workflow smarter:

Try for free!

And make your scheduling easier.

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Benefits for You and Your Team

FreeQuest helps manage employee schedules, providing clear service for everyday work tasks.

• • Teams can connect within the app, share updates, and collaborate as a community to cover all shifts.

• • The app supports recruitment and HR departments by enabling them to generate reports and analyze team members’ capacity, expertise and performance.

• • Managers can use the app to align tasks with the company mission and plan shifts forward for effective operations.

• • Employees across borders can stay connected, and the app allows companies to introduce new brands internally

As an administrator or manager, you can plan work and view the schedule together with your employees’ planned vacations — all in one place.

Your employees have access to a work calendar where, in addition to their scheduled vacations, they can also see their work shifts and time, whether they’re in the office or at home.

By providing these solutions, FreeQuest helps your company optimize hours, reduce administrative burden, and empower teams to perform at their best. 

Summary

FreeQuest is a versatile software designed to simplify shift planning and employee management for any company. Each person in your team can submit requests or view schedules through the app, ensuring individual responsibilities are clear. Managers can review each individual request directly on the page and make decisions without having to skip any important details. 

With FreeQuest, we hope every team member stays informed, connected, and able to perform their best work, whether in the office or remotely.

Use the schedule feature to set shifts, track availability, and improve planning for your team. FreeQuest makes managing work hours simple, so everyone knows what to do and when, helping your team stay organized and productive.